Effective as of 1st June 2024 Go to Candidate Privacy Notice
ROCKWOOL Technical Insulation India Private Limited, ROXUL-ROCKWOOL Technical Insulation India Private Limited, ROXUL-ROCKWOOL Insulation India Private Limited (“ROCKWOOL”) is committed to safeguarding your privacy. The protection of personal data is important to us and we only process personal data in compliance with the applicable data protection requirements, in particular the General Data Protection Regulation (“GDPR“).
ROCKWOOL Group has implemented a set of Binding Corporate Rules (BCRs), introducing a global standard of data protection requirements to be complied with by all ROCKWOOL entities. The BCRs provide you with sufficient guarantees that personal data are protected in accordance with the requirements of the Regulation (EU) 2016/679 (General Data Protection Regulation, GDPR), even when they are transferred between the different ROCKWOOL companies within the ROCKWOOL Group. In cases where national legislation requires a higher level of protection for personal data than granted by the BCRs, the national legislation will take precedence.
This Candidate Privacy Notice describes what kind of personal information we collect about you in the course of the recruitment process, how we use them and how long we store them in our systems.
The data controller who determines the purpose of the processing of applicants’ personal data for:
In case of any questions regarding this Privacy Statement and/or our processing of your personal data please feel free to contact us on:
ROCKWOOL Technical Insulation India Private Limited, ROXUL-ROCKWOOL Technical Insulation India Private Limited, ROXUL-ROCKWOOL Insulation India Private Limited (“ROCKWOOL”) will collect and process personal data, which is necessary for conducting the recruitment process. Some personal data you can choose to provide voluntarily. Rockwool will always let you know which personal data is necessary and the consequences of not providing such data to us.
Rockwool recommend that you do not disclose sensitive personal data, such as information revealing racial or ethnic origin, religion, trade union membership, sexual orientation, health, etc. in your application, unless it is relevant for the position you are applying for.
Categories of personal data | Personal data elements | Purposes of processing | Legal basis | Retention periods |
Personal information
| First and last name, age, gender, citizenship, place of birth, date of birth, marital status, nationality, Goverment Identiy Proff, signature, contact information (home address, phone number),Employement detail,Provident Fund, PAN Card, detail, | To conduct the recruitment process. To agree on conditions and | Legitimate interests in protecting interests of the company (Article 6 (1) (f) GDPR). Upon making the offer – taking necessary steps to enter into a contract (Article 6 (1) (b) GDPR) | If you are offered a position with ROCKWOOL, your personal data obtained during the recruitment process will be stored in your employee file.
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Education & Skills | Academic transcripts, education and training history, educational degrees, grade, languages, results of assessments (e.g., personality tests, skills and abilities, etc.) References from previous and/or current employers Competences, performance, as well as your general appearance
| To verify your skills and qualifications To consider you for future recruitment processes | Legitimate interest in assessing if you fit the requirements (Article 6 (1) (f) GDPR) Consent for keeping your personal data in our database to be used for future recruitment processes (Article 6 (1) (a) GDPR)
| If you are not offered a position, we will delete your data (2) years after the end of the recruitment process. TBD / until you withdraw your consent
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Financial | Back account information | To source and locate suppliers. | Legitimate interest in fulfilling business needs and conducting regular business activities (Article 6 (1) (f) GDPR). | As per The Digital Personal Data Protection Act ,2023 (India) |
Other | Photo and other non-mandatory information you include in your application Criminal background checks if required by the position you are applying for
| To conduct the recruitment process To comply with legal requirements for the position | Consent for processing your personal data (Article 6 (1) (a) GDPR) Legal obligation (Article 6 (1) (c) GDPR
| If you are offered a position with ROCKWOOL, your personal data obtained during the recruitment process will be stored in your employee file. If not, we will delete your data (2) years after the end of the recruitment process. |
Description | When? | Categories of personal data | Purposes of processing | Legal basis | Retention periods |
Cookies, pixels, social media tools and other technologies | When you visit our websites or apps and have provided us with your cookie consent. | IP-address, MAC address, type of browser and devices, webpage that led you to the website or app, search terms entered in a search engine which led you to our website, browsing history, click-behaviour and use and navigation of websites and apps* * the categories depend on the consent given in the cookie banner. This can be changed at any time here | To run marketing activities, especially to facilitate your use of the websites and apps; for service development, statistics, and analysis; to deliver personalised content and search | Legitimate interests in providing a website and app that works, marketing, developing, and providing statistics, evaluating, promoting and selling our products and services through first-party cookies, (Article 6 (1) (f) GDPR). Consent for the processing of personal data in relation to marketing cookies and third-party statistical cookies (Article 6 (1) (a) GDPR). In addition, we always obtain a valid cookie consent with exemption of strictly necessary cookies and other technologies. | Personal data obtained through cookies, pixels, similar technologies, and social media tools are deleted as described in the cookie declaration. |
Facebook custom / lookalike audiences | When you sign up for our newsletters, create a user account and accept our cookies, pixels, or similar technologies, we will in some cases send non-reversible hashed information to Facebook (Meta). | E-mail address and in some cases, information about your interest in one or more of our products | To create audiences for subsequent advertising via Facebook. | Legitimate interest in spreading awareness of our products and services, including to other persons who may have similar interests in our products and services (Article 6 (1) (f) GDPR). | Until you object to the processing of your personal data. You can change settings in your Facebook account here. |
Tracking of e-mail | E-mails that we forward for marketing purposes based on your marketing consent or for events you have signed-up for may include tracking technologies that tell us whether you have received or opened the email or clicked a link in the e-mail. | Tracking information on your interaction with our e-mail. | To deliver personalised content, analysis, and statistics. | Legitimate interests in developing, evaluating, promoting, and selling our products and services (Article 6 (1) (f) GDPR). | If you consented to marketing: until the marketing consent has been withdrawn. A copy of the marketing consent will be stored 2 years after withdrawal for evidentiary purposes. If you did not consent to marketing: 2 years after the/your last interaction (e.g., from participating in the event or when clicking on e-mail). |
Personal data collected may be transferred internationally between entities in the ROCKWOOL Group for the purposes for which they were gathered, provided that such transfer is not prohibited or restricted by law. All transfers between EU/EEA and non-EU/EEA ROCKWOOL entities are legalised by the ROCKWOOL Binding Corporate Rules. The ROCKWOOL Binding Corporate Rules guarantee the same level of personal data protection to all entities in the ROCKWOOL Group, including us. If you would like to know more about this, please contact us using contact information in Section B above.
An overview of the ROCKWOOL Group is available at
https://www.rockwool.com/group/privacy-Statement/rockwool-group-companies/
Our disclosure and transfer of your personal data to third parties (entities outside the ROCKWOOL Group) is kept to a minimum and is subject to the existence of an adequate level of data protection. We may disclose or make personal data available to third parties under the following circumstances:
Your consent
If any of our processing activities are based on your consent you will have the right to withdraw your consent at any time. If you withdraw your consent, we will cease to process your personal data, unless and to the extent the continued processing or storage is permitted or required according to the applicable personal data legislation or other applicable laws and regulations.
Please note that the withdrawal of your consent will not affect the lawfulness of processing conducted prior to the withdrawal. Further, as a consequence of your withdrawal of your consent, we may not be able to satisfy your requests.
Security
ROCKWOOL undertakes to have in place the appropriate technical and organisational security measures to ensure adequate level of protection for your personal data.
Authority contact details:
Datatilsynet
Carl Jacobsens Vej 35
2500 Valby
Danmark
dt@datatilsynet.dk
1. Right to access (Article 15 GDPR), i.e. right to obtain confirmation whether we process your personal data.
2. Right to rectification (Article 16 GDPR), i.e. right to receive the rectification of inaccuracies of your personal data and completion of incomplete personal data.
3. Right to erasure ( Article 17 GDPR), i.e. the right to erasure of your personal data without undue delay. Please keep in mind that this is not an absolute right and certain exemptions apply.
4. Right to restriction (Article 18 GDPR), i.e. right to restrict further processing of your personal data if one of the conditions specified in Article 18 (1) GDPR applies.
5. Right to data portability (Article 20 GDPR), i.e. right to receive your personal data in structured, machine-readable format for your own use or to have it transmitted by us directly to another controller.
6. Right to object (Article 21 GDPR) gives you a possibility to object to processing of your personal data whenever the legal basis for such processing is our legitimate interest (Article 6 (1) (f) GDPR). This is not an absolute right and in certain cases we may override your request and inform you about the reasons. This applies, among other things, when we process your information for marketing purposes based on the legitimate interest rule.
7. Right to withdraw consent (Article 7 (3) GDPR) whenever the processing is based on it. If you withdraw your consent, we will cease to process your personal data, unless and to the extent the continued processing or storage is permitted or required according to the applicable personal data legislation or other applicable laws and regulations.
8. Right to lodge a complaint (Article 77 GDPR) with a competent supervisory authority, if you deem we have infringed your right to personal data protection.
Datatilsynet
Carl Jacobsens Vej 35
2500 Valby
Danmark
dt@datatilsynet.dk
If you have a request, questions or complaints about the processing of personal data carried out by ROCKWOOL, please reach out to the Recruiter you have been in contact with or contact us at dataprotection@rockwool.com. The same contacts will assist if you are unable to digitally access any of the information mentioned in this notice.
Effective as of July 2024 Go to Privacy Statement
ROCKWOOL A/S (“ROCKWOOL”) is committed to safeguarding your privacy. The protection of personal data is important to us and we only process personal data in compliance with the applicable data protection requirements, in particular the General Data Protection Regulation (“GDPR“).
ROCKWOOL Group has implemented a set of Binding Corporate Rules (BCRs), introducing a global standard of data protection requirements to be complied with by all ROCKWOOL entities. The BCRs provide you with sufficient guarantees that personal data are protected in accordance with the requirements of the Regulation (EU) 2016/679 (General Data Protection Regulation, GDPR), even when they are transferred between the different ROCKWOOL companies within the ROCKWOOL Group. In cases where national legislation requires a higher level of protection for personal data than granted by the BCRs, the national legislation will take precedence.
This Candidate Privacy Notice describes what kind of personal information we collect about you in the course of the recruitment process, how we use them and how long we store them in our systems.
ROCKWOOL A/S
Hovedgaden 584
2640 Hedehusene
Denmark
E-mail: dataprotection@rockwool.com
Company reg. no. : 54879415
In case of any questions regarding this Candidate Privacy Notice and/or our processing of your personal data please feel free to contact us on:
T: + 45 46560300
Email: dataprotection@rockwool.com
ROCKWOOL will collect and process personal data, which is necessary for conducting the recruitment process. Some personal data you can choose to provide voluntarily. We will always let you know which personal data is necessary (e.g. via the use of an asterix (*)) and the consequences of not providing such data to us.
We recommend that you do not disclose sensitive personal data, such as information revealing racial or ethnic origin, religion, trade union membership, sexual orientation, health, etc. in your application, unless it is relevant for the position you are applying for.
Categories of personal data | Personal data elements | Purposes of processing | Legal bases | Retention periods |
Personal information | First and last name, age, gender, citizenship, place of birth, date of birth, marital status, military or veteran status, nationality, signature, contact information (home address, phone number) and other information provided in your CV. | To conduct the recruitment process.
To consider you for future recruitment processes. | Legitimate interest in running the recruitment process (Article 6 (1) (f) GDPR). Your application for execution of an employment contract with ROCKWOOL and upon making the offer, taking necessary steps to enter into a contract (Article 6 (1) (b) GDPR). Legitimate interest in assessing if you fit the requirements (Article 6 (1) (f) GDPR). Consent for keeping your personal data in our database to be used for future recruitment processes (Article 6 (1) (a) GDPR). In the unlikely event that a certain health condition is required for the ability to perform the duties related to the position in question, we might – after a concrete assessment – request health information from you. Our legal basis for such processing of personal data will be dependent on the fulfilment of our employment law obligations in accordance with Article 9(2)(b) and Article 9(2)(f) of the GDPR and/or Section 12 of the Danish Data Protection Act. | If you are offered a position with ROCKWOOL, your personal data obtained during the recruitment process will be stored in your employee file. If you are not offered a position, we will delete your data six (6) months after the end of the recruitment process.
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Education & Skills | Academic transcripts, education and training history, educational degrees, grade, languages, results of assessments (e.g., personality tests, skills, abilities, etc.) and other information you have provided in your CV. References from previous and/or current employers. We will only take up references from persons you have explicitly stated in your job application or have informed us of. Competences, performance, as well as your general appearance. | |||
Financial information | Back account information.
Credit information and ratings in relation to background checks. | To reimburse you for agreed costs incurred in relation to the recruitment. To carry out a background check of your financial situation. | Consent for processing your personal data (Article 6 (1) (a) GDPR). Legitimate interest in being able to ensure that you are able to be responsible for financial activities (e.g., if you apply for a position in bookkeeping or accounting) (Article 6 (1) (f) GDPR). | Five (5) years from the date of reimbursement. If you are offered a position with ROCKWOOL, your personal data obtained during the recruitment process will be stored in your employee file. If you are not offered a position, we will delete your data six (6) months after the end of the recruitment process |
Criminal information | Criminal record. | Criminal background check if required by the position you are applying for. | Legitimate interest in being able to ensure that you are able to be take on the position and if it is necessary for the position you apply (Article 6 (1) (f) GDPR) or the Danish Data Protection Act Section 8(3) if the criminal record is not clean. | Your criminal record will as basis be deleted upon presentation if it is clean. If it contains remarks, we will assess the content in relation to the position you apply for, hereunder the need to retain it. |
Social media and photos | Photo and other non-mandatory information you include in your application. Further, we might search the internet for relevant and available information, including content from social media. We will typically search for information regarding your previous jobs, activities, competencies, performance, as well as your general appearance.
| To conduct the recruitment process and finding the most suitable candidates for the position.
| Assessing whether an employment contract must be entered into (Article 6 (1) (b) GDPR).
| If you are offered a position with ROCKWOOL, your personal data obtained during the recruitment process will be stored in your employee file. If not, we will delete your data six (6) months after the end of the recruitment process. |
Personal data collected may be transferred internationally between entities in the ROCKWOOL Group for the purposes for which they were gathered, provided that such transfer is not prohibited or restricted by law. All transfers between EU/EEA and non-EU/EEA ROCKWOOL entities are legalised by the ROCKWOOL Binding Corporate Rules.
An overview of the ROCKWOOL Group is available at https://www.rockwool.com/group/privacy-statement/rockwool-group-companies/.
Our disclosure and transfer of your personal data to third parties (entities outside the ROCKWOOL Group) is kept to a minimum and is subject to the existence of an adequate level of data protection. We may disclose or make personal data available to third parties under the following circumstances:
If the recipient of the personal data is located in a country outside the EU/EEA not subject to an Adequacy Decision issue by the European Commission, we will only transfer your personal data to such recipient under a written transfer agreement based on the EU Commission’s Standard Contractual Clauses or the EU-US Data Privacy Framework.
Your consent
If any of our processing activities are based on your consent you will have the right to withdraw your consent at any time. If you withdraw your consent, we will cease to process your personal data, unless and to the extent the continued processing or storage is permitted or required according to the applicable personal data legislation or other applicable laws and regulations.
Please note that the withdrawal of your consent will not affect the lawfulness of processing conducted prior to the withdrawal. Further, as a consequence of your withdrawal of your consent, we may not be able to satisfy your requests.
Security
ROCKWOOL undertakes to have in place the appropriate technical and organisational security measures to ensure adequate level of protection for your personal data.
1. Right to access (Article 15 GDPR), i.e. right to obtain confirmation whether we process your personal data.
2. Right to rectification (Article 16 GDPR), i.e. right to receive the rectification of inaccuracies of your personal data and completion of incomplete personal data.
3. Right to erasure (Article 17 GDPR), i.e. the right to erasure of your personal data without undue delay. Please keep in mind that this is not an absolute right and certain exemptions apply.
4. Right to restriction (Article 18 GDPR), i.e. right to restrict further processing of your personal data if one of the conditions specified in Article 18 (1) GDPR applies.
5. Right to data portability (Article 20 GDPR), i.e. right to receive your personal data in structured, machine-readable format for your own use or to have it transmitted by us directly to another controller.
6. Right to object (Article 21 GDPR) gives you a possibility to object to processing of your personal data whenever the legal basis for such processing is our legitimate interest (Article 6 (1) (f) GDPR). This is not an absolute right and in certain cases we may override your request and inform you about the reasons.
7. Right to withdraw consent (Article 7 (3) GDPR) whenever the processing is based on it. If you withdraw your consent, we will cease to process your personal data, unless and to the extent the continued processing or storage is permitted or required according to the applicable personal data legislation or other applicable laws and regulations.
8. Right to lodge a complaint (Article 77 GDPR) with a competent supervisory authority, if you deem we have infringed your right to personal data protection.
Datatilsynet
Carl Jacobsens Vej 35
2500 Valby
Danmark
dt@datatilsynet.dk
If you have a request, questions or complaints about the processing of personal data carried out by ROCKWOOL, please reach out to the Recruiter you have been in contact with or contact us at dataprotection@rockwool.com. The same contacts will assist if you are unable to digitally access any of the information mentioned in this notice.
